8 Best Meeting Scheduler Apps and Tools: An Ultimate Review (2024)

The average employee sits in on 62 monthly meetings with half considered as "time wasted." It’s already almost two whole workdays. Lost time equals lost money. In fact, unproductive meetings cost more than $37 billion annually. Luckily, there's a solution and it's a meeting scheduler.

A meeting scheduler is an app that simplifies the process of scheduling appointments and meetings. It helps you to organize appointments by allowing participants to choose time that works best for them. As a result, there's no email ping-pong.

Choosing the best meeting scheduler app will save you time, money, and convert more meetings which will get you more clients, leads, and sales.

Here's the breakdown of what to expect from the top meeting scheduler tools, apps, and software in 2024:

What are the Best Meeting Scheduler Apps in 2024?

The market is saturated with meeting scheduling apps and tools, so picking the best software is tricky. We did the job for you. We took a deep dive into the 2024 meeting booking software and compared the best tools, their features, pricing, pros and cons. We wrapped up our findings in one place so you can choose the best scheduling app for your needs and business goals. Let’s get to it.

1. lemcal is the best meeting scheduler for reduced no-shows and personalized scheduling

2. Calendly is the best app for conservative scheduling when you don't want to try new solutions‍

3. Doodle is the best solution in finding availability for groups‍

4. HubSpot Meetings is the best app for existing HubSpot users

5. Zcal is the best tool n very basic scheduling

6. Cal.com is the best option for tech-savvy individuals who have expertise to get the most out of the tool

7. Google Appointment Scheduler is a good add-on tool for existing Google suite subscribers

8. SavvyCal is the best tool for polling when booking meetings

‍

The Best Meeting Scheduler Apps and Tools of 2024

1. lemcal: Best meeting scheduler for personalised booking (Free or 7$/month)

Rating: G2 - 4.7 ⭐⭐⭐⭐⭐

lemcal is a feature-rich and value-packed meeting scheduling app that offers innovative advanced scheduling. It reduces no-shows by up to 30% and gets you more meaningful meetings.

While by definition, lemcal is a scheduling app; it does more than that. It mirrors your company, enhances your brand, and works as an interactive personal page.

Thanks to its ultra-personalization capabilities, you can really build your lemcal booking page as a personal website or your brand and company profile. lemcal's tailoring capabilities, immersive experience, and cool design are something no other schedling app in the market can offer.

Standout Feature

With lemcal, you don't need a website. This is why:

Pricing

lemcal offers two pricing plans:

• ‍Starter Plan: Free. Start reducing no-shows for solopreneurs and founders. It's a free package with multiple features to optimize your time and appointment management.‍

• ‍Pro Plan : 9$/month or 7$/month billed annually. Start reducing team no-shows and automate the processes. This plan unlocks advanced features like advanced meeting types, unlimited scheduling, and even more customization.

💡 Pro Tip: Try the Pro Plan free of charge for 14 days.

lemcal offers a generous 14-day free trial with access to all Pro Plan features. After 14 days, you get automatically added to the Starter Plan unless you decide to continue.

lemcal: Key Features

• Reduce no-shows up to 30%
• Ultra-customized booking page that works as a personal website
• Widgets and videos
• Increased prospect engagement
• Qualified prospects
• Enhance your brand or company
• Pack value to your meeting
• Automated and stress-free booking
• Feature-rich free version
• Paid meeting feature with Stripe
• Team scheduling with Round Robin
• Native integration with lemlist
• Very intuitive interface
• User-friendly experience

lemcal pros ✅

• Easy registration: Onboarding takes less than 3 minutes, and you have your personalized and connected booking page ready to roll. It can’t get easier than this.
• Instant switch from Calendly. It takes one click to import all your configurations to lemcal.
• Ultra-customized page: A fully customizable lemcal booking page allows you to build and enhance your personal and company brand.
• Aesthetically pleasing.
• Personalized booking: Add context to your meeting invitation and make it irresistible.
• Excellent customer support for all users
• Aesthetically pleasing design
• 🔥 HOT booking page designs
• No-shows reduced by up to 30%

lemcal cons ❌

• For multiple schedules, lemcal free plan may not be enough since it connects to one calendar and gives you three meeting types
• No native HubSpot integration, you must use webhooks
• No connection to iOS calendar

What do lemcal users say?

lemcal: The Best Scheduler Alternative to Calendly?

The Verdict

lemcal is best for reduced no-shows and more than just scheduling.

lemcal turns scheduling into a solid website that builds credibility, enhances your brand, and serves as a social proof. This, is turn, gets you more meetings, lands new prospects, and helps to close deals.

💡 Read our full lemcal review.

2. Calendly: Best meeting scheduler for habitual scheduling (Free or from $10/month/user)

Rating: G2 -4.7 ⭐⭐⭐⭐⭐

Calendly is a popular and well-recognized scheduling app built to streamline your booking process.

Users praise Calendly's extensive integration capabilities and intuitive user interface. However, we see a trend in many Calendly users looking for alternative booking solutions. It’s due to the fact that the need for advanced booking is soaring, and it goes beyond integrations and streamlined scheduling.

Pricing

Calendly offers four plans, with a free option and paid tiers for increasing features:

• ‍Free: Good for basic scheduling with limited features.‍
• Standard ($10/month/user): Ideal for individuals, removes Calendly branding and offers more event types.‍
• Teams ($16/month/user): Suitable for teams, allows managing group availability, and adding integrations.‍
• Enterprise (custom pricing): Best for large organizations who want more than basic scheduling.

Calendly: Key Features

• Synchronization with digital calendars
• Customization options for different types of appointments
• Rich integrations (Google Meet, Microsoft Teams, Zoom, Webex, GoToMeeting, Slack and Intercom)
• Automated invitations and email reminders

Calendly Pros ✅

• A well-recognized scheduling solution with millions of users
• Extensive integration options
  

Calendly Cons ❌

• Free version is limited to supporting only one event type
• Advanced functions come only with paid plans
• Doesn't handle recurring bookings well
• Limited live customer service 
• No personalization and no customization features
• Very bland booking page

The Verdict

Calendly is best for scheduling in your comfort zone.

💡 Read our full Calendly review.

3. Doodle: Best meeting scheduler for finding group availability (Free+ads or from $14.95/ user/ month)

Rating: G2 - 4.4 ⭐⭐⭐⭐

Doodle is a tool that simplifies group scheduling. You share your availability slots, and colleagues pick a time that works for everyone.

It cuts through endless email threads to find a meeting time that works for all. Doodle will benefit users who frequently schedule group meetings, schedule meetings with external contacts, or are tired of email ping-pong.

Pricing

Doodle offers three pricing plans that include:

• Free plan: A basic account allows you to create one booking page and one 1:1 meeting. The con: The free plan includes ads that can be really distracting. ‍
• Professional plan - $14.95/user/month: This plan offers a suite of tools to streamline your scheduling, focused on busy professionals. It also eliminates ads.‍
• Team plan - $19.95/user/month: This plan offers more advanced features for teams (like admin console and collective scheduling) and no ads.

Doodle: Key Features

• Availability Sharing: Easily share your available times for a meeting, allowing participants to see your schedule at a glance.
• Voting and Polling: Participants vote on the best times for them, identifying the most convenient standard slot for everyone.
• Accessibility: Doodle works on various devices and has a free mobile app for Android and iOS.
• Basic Team Branding: The team plan features some basic branding features like brand color and logo link.

Doodle Pros ✅

• Streamlined group scheduling
• Voting and polling
• Convenient use

Doodle Cons ❌

• Ads: You need to upgrade to premium plans to eliminate ads, which can be very distracting.
• No Advanced Customization: You have no control over the scheduling experience.
• No Personalization to enhance your brand.
• No Complex Scheduling: It doesn't offer features like appointment booking, payment processing, or advanced integrations for complex workflows.
• The free plan is limited to one 1:1 meeting and one booking page.
• Not robust enough.
• Average value for money.

The Verdict

Doodle is best in finding availability for groups.

💡Read our full Doodle review.

4. HubSpot Meetings: Best meeting scheduler for HubSpot CRM users (From €20/month)

Rating: G2 (HubSpot Sales Hub) - 4.4 ⭐⭐⭐⭐

HubSpot Meetings is an in-built tool of HubSpot Sales Hub that integrates with your calendar and schedules meetings.

HubSpot Meetings allows you to share a link so contacts can book meetings directly, eliminating email tags for finding a time that works for everyone.

Pricing

If you have HubSpot's Sales Hub, you can use HubSpot Meetings, which is integrated into the platform, for free. Sales Hub is available in three paid plans:

• Starter - €20/month
• Professional -  €100/month
• Enterprise - €150/month

HubSpot Meetings: Key Features

• Deep HubSpot Integration: HubSpot Meetings works in conjunction with HubSpot Marketing Hub, Sales Hub, CMS Hub, HubSpot CRM, by automatically adding contacts and logging meeting details.
• Sales Focus: It offers round-robin scheduling for sales teams.
• Integrations: syncs data with Google Workplace, Microsoft 365, and more.
• Allows users to book meetings by emailing or embedding their calendar into their website.

HubSpot Meetings Pros ✅

• Third-party integrations
• Shareable links
• Native integration with HubSpot CRM
• Eliminates the need for a separate scheduling tool (HubSpot Sales Hub users only)

HubSpot Meetings Cons ❌

• Limited customer support (free users can’t access it directly)
• Expensive
• Doesn’t benefit users outside of HubSpot 
• No customization 
• Little flexibility in scheduling experience
• New users find it tricky to navigate

The Verdict

HubSpot Meetings is best for existing HubSpot CRM users.

💡Read our full HubSpot Meetings review.

5. Zcal: Best meeting scheduler for limited scheduling (Free or $7.50/user/month)

Rating: G2 - 4.4 ⭐⭐⭐⭐

Zcal is a booking tool that aims to simplify scheduling for individuals and teams.

You connect your calendar and set availability, and Zcal generates a scheduling link. People can then book meetings directly, reducing email ping-pong and saving you time. Users praise its easy setup and simplicity of use, although some features are reportedly tricky to navigate.

Pricing

Zcal offers two pricing plans:

• ‍Free plan: It’s great as a basic scheduling tool that features inlimited invite links and meeting polls, calendar sync, and email reminders. However, the free plan lacks advanced scheduling and personalization features, so it may not be ideal for people who want more than simple scheduling.

• ‍Pro plan $7.50/user/month: It offers more features like round robin, collective scheduling and team creation. While it may benefit some small teams, advanced scheduling features are still lacking in pro plan.

Zcal: Key Features

• The free plan offers unlimited invites and meeting polls but lacks advanced scheduling capabilities and deeper personalization features.
• Basic Customization: Customize your booking page by adding a background image, profile image, and welcome video.
• Simplicity: Zcal is designed to provide users with an easy setup.
• Meeting Polls: This feature helps you find a time that works best for everyone involved.

Zcal Pros ✅

• Straightforward: Zcal features easy setup and a user-friendly experience
• Privacy: Zcal allows users to schedule meetings without sharing personal information.
• Automated email reminders
• Detailed invitation: The tool will enable users to send questions to their prospects.
• Easy setup
• Team features (in paid plan only): Zcal allows you to create teams and send collective invites. It also has a round-robin feature.

Zcal Cons ❌

• Free version has very basic features
• No advanced personalization features: Users can upload their profile picture, background image and intro. But that’s it.
• No advanced widgets. While Zcal allows you to include a welcome video in your booking page, it doesn’t offer any immersive booking that would create a memorable experience to your prospects.
• Not ideal for sales and marketing teams
• Not friendly for external users: People can’t see calendar overlays on invites and polls and have to switch tabs to check their calendar app.
• Zcal branding 
• Users report bugs in mobile app
• Users report frequent spam meeting registrations
• Confusing to navigate the calendar to the event date

The Verdict

Zcal facilitates easy scheduling but does little for users who want deep personalization or extensive features in a scheduling tool.

💡Read our full Zcal review.

6. Cal.com: Best meeting scheduler for tech-savvy users (Free or from $15/user/month)

Rating: G2 - 4.7 ⭐⭐⭐⭐⭐

Cal.com is an open-source scheduling platform that simplifies meeting arrangements.

It allows you to set your availability and customize meeting types, like calls and consultations. Developers can modify its code to fit their needs, and more experienced users will benefit from features like self-hosting and API access.

Pricing

Cal.com offers four pricing plans:

• ‍Free: This plan is designed for individual users with basic scheduling needs. It allows unlimited bookings, calendars, and integrations.‍
• Teams - $15/user/month: The Teams plan enables features like managed events, group scheduling, and team availability views.‍
• Organizations - $37/user/month: The Organizations plan lets you create subteams and be in control.‍
• Enterprise (Custom Pricing): This plan is best for large organizations that need features like white labeling, custom branding, and enterprise-grade security.

Cal.com: Key Features

• Open Source: Cal.com is fully open, enabling collaboration and contributions from developers. 
• Unlimited Calendar Scheduling: It offers unlimited calendar connections and event types for all users.
• Virtual Scheduling Assistant: Features Cal.ai, an AI-powered virtual scheduling assistant available from the Cal.com app store
• Automated workflows with reminders and follow-ups.
• Privacy: It has ISO 27001, SOC 2 Type II, CCPA, GDPR, EU-US Data Privacy Framework, and HIPAA certifications.

Cal.com Pros ✅

• Unlimited event types in the free plan
• Experienced users will benefit from the open-source software, which allows them to tailor the code.
• Available in 37 languages
• Paid meetings: Cal.com supports monetization through integrations with payment gateways like PayPal and Stripe.

Cal.com Cons ❌

• Costly for teams and organizations: The expense of using Cal.com rapidly grows as the size of your team increases.
• Requires technical knowledge: Taking full advantage of Cal.com's capabilities requires technical expertise, which can be a barrier for less tech-savvy users.
• No advanced personalization: Unlike some competitors, Cal.com does not offer advanced options for personalizing booking pages. Users are limited to basic customizations like setting page colors and selecting from a few layouts.
• No advanced booking elements: Cal.com does not provide options for incorporating enhanced elements into your booking page, such as embedding tweets, videos, or LinkedIn posts to enrich the scheduling experience.
• Not ideal for sales teams

The Verdict

Cal.com is best for more tech-savvy individuals with the expertise to get the most out of the tool.

💡Read our full Cal.com review.

7. Google Appointment Scheduler: Best scheduler for Google Suite users (From  $6/user/month + 1 year commitment)

Rating: G2 (Google Cloud Scheduler) - 4.4 ⭐⭐⭐⭐

Recently, Google introduced Google Appointment Scheduler, a new feature of automated meeting booking with Google Calendar.

Google's Appointment Scheduling feature allows users to manage their availability. It lets clients, partners, friends, or family book time with users directly on Google Calendar via a personal booking page.

Google Scheduler is great for Google Workspace subscribers, who can unlock a broader range of features. It also works for Business and Enterprise subscription plans.

If you want to try the tool for personal use, subscribe to Google One Premium.

The problem with Google's new scheduling tool is that it isn't free contrary to what it's advertised, and the price can stack up quite quickly.

Pricing

Google appointment scheduling feature requires Google Workspace subscription which comes in four different plans with one year commitment:

• Business Starter: $6/user/month + 1 year commitment
• Business Standard: $12/user/month + 1 year commitment
• Business Plus: $18/user/month + 1 year commitment
• Enterprise: contact sales for pricing
• Alternatively, a free version technically exists but you can only schedule one appointment.

A one-year commitment may seem like too much of a headache for most users, but Google Workspace plans without commitment are even more expensive.

Google Appointment Scheduler: Key Features

The key features Google Appontment Scheduler offers depend on your subscription plan. Turns out, many plans have serious limitations in scheduling capabilities.

Google Workspace subscribers GET:

• Different types of appointments have their own schedules and booking pages.
• Automatic email reminders for people who book an appointment with you.
• Up to 20 co-hosts to an appointment schedule.
• Create appointment schedules on secondary calendars.
• Payments for appointments.
• Email verification to avoid spam bookings.

Subscribers of Google Workspace Individual DON’T GET:

• Add up to 20 co-hosts
• Appointment schedules on secondary calendars

Subscribers of Google One Premium DON’T GET:

• Add up to 20 co-hosts
• Appointment schedules on secondary calendars
• Email verification for appointments
• Paid appointments

Subscribers of Workspace Business Starter ONLY GET:

• One booking page with their subscription.

Google Scheduler Pros ✅

• Straight-forward scheduling 
• Syncs automatically with Google Calendar 
• Simple option for existing Google suite subscribers

Google Scheduler Cons ❌

• It’s not a stand-alone scheduling tool
• Free version is just a trial with one booking page
• Limited integrations: it integrates well with Google Workspace products but lacks integrations with third-party tools or CRMs
• Not suitable for bigger teams and businesses: Google’s Appointment Scheduling is limited to one-on-one appointments and doesn't offer Round-Robin features.
• Bland booking page
• Users often report spam events
• No advanced scheduling features
• No advanced customization

The Verdict

Google Appointment Scheduler is a good add-on tool for existing Google Suite subscribers.

💡Read our full Google Appointment Scheduler review.

8. SavvyCal: Best meeting scheduler for polling (Free or from $12/user/month)

Rating: G2 - 4.7 ⭐⭐⭐⭐⭐

SavvyCal is a scheduling app that prioritizes easy collaboration and finds optimal meeting times.

We must note that SavvyCal's free plan is limited to meeting polls only. You must pay $12 per month for individual and team scheduling links.

Pricing

SavvyCal offers three pricing plans:

• Free Plan: Up to free meeting polls and overlay your calendars on other people’s scheduling links.
• Basic Plan $12/user/month: Create your own individual and team scheduling links (in addition to free meeting polls).
• Premium Plan $20/user/month: Remove SavvyCal branding from your links, collect payments via Stripe, and delegate access to your assistant.

Key features: SavvyCal

• Limit scheduling frequency: Cap meetings per day, week, and month.
• Calendar overlay: You don't need to switch back and forth between screens anymore.
• Prefill recipient info: Save the scheduler time by prefilling their info.
• Delegated account access
• Meeting polls: Users invite people to vote on a set of times to meet and book the one that works best.
• Multiple durations: Offer several options on one scheduling link

SavvyCal Pros ✅

• Time zone converter
• Quick set up
• Chrome extension
• Easy to use
• Team scheduling with a round-robin feature

SavvyCal Cons ❌

• No mobile app
• No phone or chat support
• The free plan is limited to polls only
• No personalized booking page
• SavvyCal's is pricey compared to competitors.

The Verdict

SavvyCal is the best tool for polling when booking meetings.

Frequently Asked Questions (FAQs)

What is the best meeting scheduler app?

lemcal is the best meeting scheduler because it gives ultra-customization and streamlined scheduling for free and unlimited features for only $7. lemcal is the best value your money can get when buying a scheduling app.

What is the best FREE meeting scheduler app?

lemcal is the best FREE meeting scheduler because it gives you multiple features plus full ultra-customization features that turn your booking page into a website.

Want to try a free scheduling app? Book a demo with lemcal today.

What is a meeting scheduling app?

It's an app that allows prospects or customers to book time with you automatically. A meeting scheduler shows your calendar and availability options so the scheduling party can pick the best time for them. In essence, scheduling apps and booking tools give us control over our time. Choosing the best-automated meeting scheduling tool can streamline the process and much more. It can reduce no-shows, lead to more meaningful meetings, boost productivity, land prospects, and close deals within clicks.

Why do you need a scheduling app?

Meetings are a waste of time. Especially the ones that are canceled, unproductive, get no-shows, or don't produce any value for both ends. Unproductive meetings cost more than $37 billion annually (Fuze). So, lost time is lost money. Scheduling apps are the best solution to get that time back, be more productive, have more meetings, and land sales. They eliminate the back-and-forth of finding a time that works for everyone. The apps show available times, and the prospect can pick the best time for them. It eliminates schedule management and streamlines the process, so you don't have to think about it.

Do I need a scheduling tool?

Yes if:

• You want to save time
• Streamline scheduling process
• Get more meetings
• Are tired of manual work
• Track progress
• Have frequent meetings
• Get more value out of your meetings
• Move forward with complex projects
• Get a lot of no-shows
• Need to make more sales ‍

Who needs a meeting scheduler?

• Busy professionals and solopreneurs
• Salespeople
• Small-medium businesses
• Freelancers
• Start-ups
• Bigger teams
• Teams working in different time zones
• Enterprises
• Anyone who's tired of email ping-pong

What are the benefits of using a scheduling app?

The benefits of using a scheduling app are immense. They help you be more productive, streamline scheduling, and pack value into your meetings.

Depending on your go-to scheduling app, you can do many things:

• Qualify your prospects
• Set automated reminders
• Set automated follow-ups
• Set recurring appointments
• Customize invitations
• Set buffer times and block time slots
• Create a booking page that works as your personal or company website
• Tailor a meeting type depending on your goal
• Eliminate email ping-pong
• Coordinate meetings between team members and large groups
• Enhance your workflow
• Reduce no-shows
• Get more meaningful meetings
  

How to choose the best scheduling app?

The market for meeting scheduling is saturated right now. The need for schedulers is soaring as people get tired of manual work and look for innovative booking solutions. Choosing the best scheduling app can be tricky, so make sure you consider these factors: pricing, main features, pros and cons, user reviews, and customer service. Think of your goals and the context you will be using your scheduler in. Some scheduling apps focus on individual or group scheduling, others on polling, and others on customized booking. The truth is that streamlined scheduling alone is not enough of a feature since many scheduling apps offer much more value than that.

What is the best app for scheduling appointments?

The Best Scheduling Apps of 2024

• lemcal: best value for money and personalized booking
• Square Appointments: Best overall.
• Setmore: Best for unlimited appointments.
• Calendly: Best for appointment booking via email.
• Zoho Bookings: Best for resource management.
• Appointy: Best for workflow automation.
• Doodle: Best for teams with schedulers.

What is the best way to schedule a meeting?

• Set the goal for your meeting.
• Make sure you invite the right people.
• Set an agenda.
• Choose the right time and place.
• Automate the process with a meeting scheduler like lemcal.
• Create extra-value for your participants.
• Follow up after the meeting.